MUFG Union Bank Exec. Admin. Asst. to Head of Technology Infrastructure, Non-Officer (Specialist) in Tempe, Arizona
Exec. Admin. Asst. to Head of Technology Infrastructure, Non-Officer (Specialist) - 10044441-WD
Do you want your voice heard and your actions to count?
Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 5th largest financial group in the world (as ranked by S&P Global, April 2020). In the Americas, we’re 13,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, developing positive relationships built on integrity and respect. It’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. We’re a team that accepts responsibility for the future by asking the tough questions and owning the solutions. Join MUFG and be empowered to make your voice heard and your actions count.
The Head of Technology Infrastructure is seeking a highly motivated and well-organized individual to act as Executive Administrative Assistant. The Executive Administrative Assistant will provide administrative services to include planning, organizing, and developing the necessary procedures to meet requirements. Administrative duties will include extensive calendar management, coordinating meetings, developing agendas, PowerPoint Presentations, and travel arrangements etc. Individual will provide executive administrative support involving frequent exercise of independent judgment, initiative, and diplomacy.
What You will do:
Manage calendar coordinating meetings consisting of internal and external stakeholders. Meetings will range in size, frequency, and type such as committees, conferences, one-on-one and team meetings, and luncheons.
Produce materials in the form of memos, correspondence, and letters; may prepare materials necessary for meetings e.g. agendas, PowerPoint Presentations.
Review drafts and finished documents for correct grammar, tone, and format.
Respond verbally or in writing to internal and external inquiries, which may involve communicating with senior management.
Answer complex inquiries which require thorough knowledge of the business unit’s policies and procedures.
Perform administrative duties such as ordering office supplies, preparing monthly expense reports.
Coordinate with other administrative assistants to ensure work coverage and smooth operations.
Provide telephone coverage including screening telephone calls determine urgency, priorities etc.
Receive and greet incoming visitors in a professional manner; screen visitors as needed.
Coordinate travel arrangements; scheduling flights, booking accommodations, scheduling business meetings at travel destination and completing expense reports.
Perform special research/projects as assigned. Collect data and conduct research for the maintenance and compilation of financial/data spreadsheets and reporting.
Assist the executive in project coordination as necessary. Serving as a project coordinator and assisting in administration duties including creating and maintaining appropriate project documentation, such as schedules, meeting minutes, etc. Create and maintain status tracking reports.
What You Are Good At:
Dynamically contribute energy and enthusiasm to daily tasks, to interactions, and to the overall environment.
Demonstrating an unparalleled work ethic by producing complete, polished deliverables with a persistent mission-focused, confidently asks “Why?” as often as necessary to get to the root of the matter.
Respect others’ opinions, beliefs, and culture by listening to ideas, sharing thoughts, and working independently and together to contribute insights to the leaders.
Forthright by speaking with conviction, pushes back based on understanding, and respectfully
Inquisitively seeks deeper explanations of how things work, not the surface-level description, but goes beyond to gain knowledge.
Shows up ready to think, always prepared to get on with the day’s assignments by contributing analytical insights that meet time-sensitive, reasonable requests.
Acting honorably by knowing what’s right, what’s appropriate and acts accordingly.
What you bring to the table:
5 years executive administrative experience at the Senior Management level.
Financial services experience or experience supporting a Senior Management highly preferred.
High school diploma required, college degree preferred.
Excellent organizational and interpersonal skills as well as problem solving, negotiation and follow-up skills; strong calendar management. Proactive and is self-starter.
Ability to organize and coordinate multiple activities, has excellent verbal and written communications skills.
Requires excellent word processing, spreadsheet, and overall Microsoft Office expertise, including Microsoft Word, Excel, PowerPoint, and Outlook.
Experience arranging international and domestic travel, preparing expense reports, and utilizing tools for currency conversions.
Proven experience to work independently and exercise sound judgement.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.
We are proud to be an Equal Opportunity / Affirmative Action Employer and committed to leveraging the diverse backgrounds, perspectives, and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate in employment decisions on the basis of any protected category.
A conviction is not an absolute bar to employment. Factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered in all employment decisions. Additionally, it's the bank's policy to only inquire into a candidate's criminal history after an offer has been made. Federal law prohibits banks from employing individuals who have been convicted of, or received a pretrial diversion for, certain offenses.
Job : Corporate and General Services
Primary Location : ARIZONA-Tempe
Job Posting : Jun 10, 2021, 3:49:47 PM
Shift: : Day
Schedule: : Full Time
Req ID: 10044441-WD