Gila River Health Care Executive Assistant in Sacaton, Arizona

Provides all administrative, clerical and secretarial assistance to between one and three senior executives by performing the following duties personally. Responsible for ensuring that all critical tasks are fulfilled on a timely basis.

  • Supports the executive(s) in all administrative subject areas in the manner requested by the executive(s).

  • Ensures personal clarity of understanding of all information and directions provided by the executive(s) supported.

  • Manages executive business calendars and independently schedules appointments.

  • Screens incoming calls and correspondence and responds independently when possible.

  • Communicates business information to other parties at all levels only with approval by the executive(s).

  • Assists other executive assistants and administrative support team members as necessary.

  • Ensures confidentiality of all business and enterprise information gathered pursuant to performance of job duties.

  • Prepares memorandums outlining and explaining administrative procedures and policies to managers and employees.

  • Directs preparation of records such as agenda, notices, minutes, notes, and resolutions for enterprise meetings.

  • Prepares confidential correspondence, reports, and other complex documents.

  • Creates and maintains database and spreadsheet files.

  • Advises supported executive(s) of any observations or information that the executive(s) may find helpful or deem to me necessary to know.

  • Arranges occasionally complex and detailed travel plans and itineraries, and compiles documents for travel-related meetings.

  • Multitasks on a frequent basis while ensuring that all job performance requires are accomplished daily with high quality.

  • Remains apprised of budgetary details and notifies the supported executive(s) of any unusual or positive/negative data trends.

  • Represents the enterprise during community projects and at public, social, and business gatherings.

  • Generates internal and external publications, including gathering data, writing articles, selecting graphics, designing format of publication, and determining distribution methods.

  • Provides support to the Executive Leadership Team by taking and distributing meeting minutes and other information.

  • Plans, coordinates, and implements occasional events.

  • Demonstrates ability to regularly change priorities to accomplish all tasks despite frequent interruptions.

  • Demonstrates ability to clearly communicate, both orally and in writing, while performing all essential functions.

  • Performs other special projects and duties as assigned.

  • High School diploma, with some college education and/or college degree preferred.

  • Two to three years of secretarial and administrative assistant experience, with experience serving senior executive(s) preferred.

  • Demonstrated ability to relate to diverse cultures and specifically the Gila River Community and/or other Native American cultures.

  • Interest in medical subjects, patient services/care, and customer service.

  • Prior medical environment work experience is preferred.

Posting Title: Executive Assistant

Department: Behavioral Health

Job ID: 2019-6090

Street: 483 West Seed Farm Road

Shift: Days

Email Address: swheeler@GRHC.ORG

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