American Express Executive Administrative Assistant in Phoenix, Arizona
You Lead the Way - We've Got Your Back
At American Express, we know that with the right backing, people and businesses have the power to progress in incredible ways. Whether we’re supporting our customers’ financial confidence to move ahead, taking commerce to new heights, or encouraging people to explore the world, our colleagues are constantly redefining what’s possible - and we’re proud to back each other every step of the way. When you join #TeamAmex, you become part of a diverse community of over 60,000 colleagues, all with a common goal to deliver an exceptional customer experience every day.”
This position is responsible for providing comprehensive administrative support for a Technology Vice Presidents in Web Engineering. The ideal candidate is experienced in handling a wide range of administrative-related tasks in a fast-paced environment. The candidate should be comfortable in a changing environment and be able to work independently, proactively, and with agility while maintaining a positive demeanor. The candidate should also work effectively supporting a fast-paced organization while managing multiple tasks with accuracy, flexibility, and attention to detail.
Duties will include:
Ability to draft emails for mass communication and send follow-up emails as needed
Organize internal and external business meetings, including large-scall Town Halls to team building events by making all necessary arrangements, including sending invites, reserving rooms, conference calls, and telepresence setup
Own team confluence space and maintain all the living documents
Assist in taking notes during leadership meetings and follow up with action items
Preparing agendas for internal team meetings using confluence and any other necessary software
Maintain headcount reporting, organizational charts & department’s Global Distribution Lists
Comprehensive calendar management. Ability to anticipate critical issues and/or opportunities
Ad hoc administrative / project work as requested by the leader
Assist Portfolio management team with any hiring and/or onboarding needs
Cultivating relationships and collaboration with other Executive Assistants and organizations across the company
Managing office supplies, equipment, and other supply requests
Coordinate facilities management responsibilities
Ensure timely preparation of leader expense reports in accordance with the T&E policy, including the reviewing of direct report expense submissions
Manage international and domestic travel arrangements, including air, hotel, transfers, and agendas
“Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.”
Previous experience supporting or working with senior executives
Excellent written communication skills as we are a document-first organization
Excellent organization skills with a strong focus on attention to detail
Ability to multi-task, prioritize, and complete work in a timely fashion against firm deadlines.
Strong attention to detail with emphasis on accuracy, quality, timeliness, and follow-through
Excellent relationship skills, with the ability to work with employees of all levels of leadership
Demonstrated ability to maintain a high level of confidentiality and handle highly sensitive information
Positive demeanor, with a can-do attitude!
A college degree is a plus.
“American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, age, or any other status protected by law.”
Primary Location: US-Florida-Sunrise
Other Locations: US-Arizona-Phoenix, US-New York-New York
Req ID: 21017476