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Parts Authority Administrative Assistant -Operations Department in Phoenix, Arizona

Parts Authority, founded in 1972, is a leading national distributor of automotive replacement parts, tools/equipment and transmissions. Headquartered in Long Island, New York, Parts Authority is rapidly expanding, and today has more than 200 locations servicing customers in New York, New Jersey, Pennsylvania, Maryland, Washington DC, Virginia, Ohio, Georgia, Florida, Texas, Arizona, California, Oregon and Washington.

Parts Authority has grown through both organic initiatives and acquisitions. Over the past several years Parts Authority has acquired over a dozen companies as part of its expansion strategy. Parts Authority’s catalog of over 3 million parts covering more than 125 million applications, ensures our customer partners receive the parts they want, when they want them.

What makes Parts Authority different is OUR TEAM. Parts Authority has a team of professionally trained, experienced counter people to assist in finding the right parts and the right brand for each application.

Parts Authority carries the best brands in the business for domestic and import vehicles. AC Delco, Motorcraft, Denso, Bosch, KYB, Monroe, Gates, Dorman and Exide are just a few of the more than 400 suppliers from around the world, that Parts Authority partners with to bring our customer partners the best parts.

Each and every team member plays a vital role in our success. We are rapidly expanding and looking for an Adminstrative Assistant to join our Operations department.

The Administrative Assistant for the Operations department is responsible for assisting with administrative and clerical services efficiently and accurately. The ideal candidate will be able to multitask and work well within a team.

  • Prepare various spreadsheets in Excel format.

  • Review invoices

  • Order, sort, organize, and store inventory

  • Assist with additional office requirements such as mailing packets, filing, and scanning

  • Handle incoming calls and other communications

  • Coordinate and organize appointments and meetings

  • Order and store office supplies

  • Prepare travel arrangements

  • Additional projects and responsibilities as assigned.

  • Demonstrated proficiency in MS Office (Excel, Word, Outlook) is required; experience with creating Pivot Tables, Vlookups, and Data Merge

  • Physically able to lift up to 50 pounds or more

  • Deadline and detail-oriented

  • Exceptional organization skills and ability to follow through on commitments

  • Ability to work well in a team environment

  • Ability to prioritize and multitask

Some of the benefits of being a part of our growing Parts Authority family:

  • Medical Insurance, Dental Insurance, Vision Insurance

  • Flexible Spending Accounts- Healthcare and Dependent Care

  • Company Paid Life Insurance

  • 401K

  • Paid Time Off- including vacation and sick time

  • Excellent Advancement Opportunities

We are an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, creed, religion, sex, national origin, age, disability, marital status, sexual orientation, gender identity, citizenship status, presence of a non-job-related medical condition or handicap, or any other legally protected status.

Requisition ID: 2021-7660

External Company Name: Parts Authority LLC

External Company URL:

Street: 2215 West Fillmore Street

Telecommute: No