Verra Mobility Executive Assistant in Mesa, Arizona
Verra Mobility is a global leader in smart mobility. A combination of the global capabilities and talents of American Traffic Solutions (ATS), Highway Toll Administration (HTA), and Euro Parking Collection (EPC), the company develops technology-enabled solutions that help the world move safely and easily. Verra Mobility fosters the development of safe cities, working with police departments and municipalities by operating more than 4,000 red-light, speed, and school bus stop arm safety cameras in more than 200 jurisdictions across North America. The company also creates smart roadways, serving the world's largest commercial fleets and rental car companies to manage tolling transactions and violations for more than 8.5 million vehicles. Verra Mobility is a leading provider of connected systems, processing nearly 165 million transactions each year through connectivity with more than 50 individual tolling authorities and more than 400 issuing authorities. Arizona-based Verra Mobility Corp. currently operates in 15 countries and in 22 languages.
Focused on solutions that help the world move safely and easily, Verra Mobility builds safe cities, smart roadways, and the connected systems that tie them together. The company is constantly looking toward the future, ensuring it creates relevant solutions today that will work tomorrow. Seeking to understand new customers, regions, and businesses that will shape tomorrow’s smart mobility experiences, Verra Mobility strives to ensure more people around the world reach their destination safely and easily. Keeping its core principles front and center, Verra Mobility is fueled by relationships, driven by impact, guided by what’s right, and energized by what’s next.
Verra Mobility Corporation is a rapidly-growing, entrepreneurial company that operates with a people-first philosophy and approach. The company lives by its core values—Do What’s Right, Lead with Grace, Win Together, and Own It—in everything it does for its customers and team members. The company seeks to grow aggressively, both organically and through acquisition, to continue to be the undisputed market leader with these five core competencies: bias for action, customer focus, teamwork, drive for results, and commitment to excellence.
Verra Mobility is looking for a dynamic Executive Assistant to perform numerous administrative support functions for three senior executives in our Shared Services; Chief People Officer, General Counsel and Chief Technology Officer, reporting directly to the Chief Technology Officer. He/She will have a broad scope of responsibilities including scheduling and calendar management, coordination of travel and events, project planning and communication on behalf of these executives. The Executive Assistant will also be responsible for gathering data, creating ad hoc reports and preparing presentation materials. This position requires exercising strong judgment, discretion and maintaining confidential information.
Manage an active calendar of appointments; understand priority/urgency and reorganize appropriately.
Arrange meetings with many people and sometimes numerous competing schedules. Help create, organize and distribute agendas.
Maintain a high level of discretion and confidentiality with internal and external "clients" of Verra Mobility.
Establish positive working relationships with internal leaders, employees and external contacts.
Communicate professionally in writing and verbally across all levels of the company and with external partners / customers / service providers.
Utilize an intermediate knowledge of Excel and other reporting programs to access, process, and format data on standard and ad hoc reports.
Compose, prepare, and proofread correspondence and presentations that are sometimes confidential; read, prioritize, and summarize inbound correspondence and presentations.
Prepare documents for daily meetings, format for review and signature.
Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
Assist with the budgeting process and budget tracking, making sure to track deadlines, and provide coordination to ensure a successful process.
Adhere to compliance with applicable rules and regulations regarding board and comp committee matters, including advance distribution of materials before meetings in electronic/paper format.
Work directly with external vendors, partners, and service providers.
Make travel arrangements, prepare detailed itineraries, and provide needed confirmations.
Plan and execute special projects such as departmental or company events, offsite meetings, and team-buildings.
Prepare and track expense reports including reconciliation of all credit card receipts and invoices.
Track invoices, create Excel spreadsheets for same, establish POs, and coordinate with Finance department on these matters.
Other essential duties and responsibilities as required.
Minimum of 5 years of related experience or equal combination of education and experience; Bachelor’s degree preferred.
Expert level written and verbal communication skills interdepartmentally and across all levels of the company as well as externally.
Intermediate level knowledge of Microsoft Office including Outlook, Excel, Word, and PowerPoint.
Proficient with printers, scanners and other office tools and technologies.
Must be flexible and adaptable
Attention to detail and ability to juggle multiple tasks simultaneously
Must be very organized and have a can-do attitude
Must be able to work under pressure with a smile
Must be responsible, reliable and able to work independently
Aligned with Verra Mobility Values
Do What’s Right – We’ve committed to doing the right thing for each other and for our customers – integrity is our DNA
Lead With Grace – We embrace the importance of our colleagues and customers and always treat them with kindness and grace.
Own It – We foster a culture of accountability and excellence, where going the extra mile is standard practice.
Win Together – We are ambitious and like to win, but we know we win more when we include others and work together.
Verra Mobility is an Equal Opportunity Employer, qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.
External Company URL: www.verramobility.com
Street: 1150 N Alma School Rd.