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Sun Communities Bilingual Office Coordinator - Spanish - 2001222375 in Apache Junction, Arizona

This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/ada/r/jobs/4272900 Bilingual Office Coordinator - Spanish


Verde Plaza (VEP)


Are you an office support professional who is looking for a dynamic and growing organization that will both challenge and reward you? Join our team at Sun Communities and help us to build something special! We are looking for an Office Coordinator to perform routine office/clerical responsibilities for one of our manufactured housing communities. You will also serve as the face of Sun Communities as you interact with current and prospective residents who come to the office with questions and concerns. This is a great entry-level opportunity to begin a career with us, as you will learn about all facets of the management of your community. We allow you the latitude to make the position your own. Apply today and take your first steps down a rewarding new career path!


OVERVIEW


Office Coordinators handle the routine office work and administrative responsibilities of the community. They are also responsible for assisting with planning and coordinating community events and activities.


JOB DUTIES






+ Establish rapport with residents and prospective residents, field community comments, suggestions, and complaints, and forward to the appropriate manager



+ Prepare and distribute resident and community communications (i.e. rule reminders, violation notices, increase letters, delinquency notices, eviction paperwork, lease addendums and renewals)



+ Prepare bills and statements for approval



+ Perform administrative functions including answering phones, typing, copying, faxing, and filing



+ Complete and maintain community records, reports, and files



+ Collect and post resident security deposits, processing fees, rents, inspection or other fees; record in the proper accounts and issue receipts



+ Make collection calls for rental payments



+ Process move-ins and move-outs



+ Assist with the preparation of marketing materials and implementation of resident relation activities



+ Assist prospective residents by reviewing new and used home listings, showing homes, and assisting with applications



+ Forward all customer service requests to the Community Manager



+ Maintain petty cash fund, recording expenditures in proper accounts





REQUIREMENTS


As an Office Coordinator, you must be pleasant, professional and well-spoken. You must also be highly organized and detail-oriented with the ability to manage multiple tasks simultaneously. It is also important you display excellent verbal and written communication and interpersonal abilities as well as the diplomatic skills to handle customer complaints effectively.





+ High school diploma or GED



+ Minimum 2 years secretarial/administrative experience



+ Strong customer service skills



+ Excellent telephone skills



+ Good problem solving skills



+ Professional appearance



+ Intermediate to advanced computer proficiency with the ability to use Microsoft Office Suite, email, the internet, and provide data entry in a timely and efficient manner



+ Previous experience using Yardi, a plus



+ Property management office experience, a plus



INTERNAL TRANSFER INFORMATION


The internal transfer process provides Sun team members with the opportunity to transfer within the Company either laterally or promotionally when possible. As job opportunities occur, they may be posted on this site. If you are interested in applying for a posted position you must meet the following criteria:






+ You must have six months of service in your current position to be considered for transferopportunities, unless approved by senior management.



+ You must have earned an overall performance rating of "meets expectations" or better during theimmediately preceding performance evaluation period.



+ You cannot have any documented performance issues (e.g. performance counseling notices)within the last six months when considering a transfer opportunity or within the last 12 monthswhen considering a promotional opportunity.



+ You must obtain the approval of your current manager.

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